Lyman Facilities & Recreation
• Register Now •

Field Use Policy


Town of Lyman Field Use Policy

Purpose:
The Town of Lyman provides access to its recreational fields, including Bunganut Softball Field, Bunganut Soccer Field, and Chadbourne Field, for organized sports activities, as well as other activities. All requests for field use and access must be submitted in advance for approval. Field reservations are managed through the LymanME.MyRec.com web portal.

Reservations:
Reservations for field use must be made through the LymanME.MyRec.com web portal. Requests should be submitted as far in advance as possible. Reservations are not guaranteed. The Town reserves the right to deny any field use request for any reason. The Town of Lyman reserves the right to prioritize field use based on community benefit, maintenance needs, and seasonal demand. All organizations must provide general liability insurance. 

Fee Schedule:
User Type Fee
Non-Profit Organizations No Fee (Must provide proof of status)
For-Profit Organizations $25 per hour
 
Fees are determined separately and must be paid in advance of field use.

Non-profit organizations must provide 503(c)(3) proof of non-profit status

Insurance Requirements:
All organizations must provide a Certificate of General Liability Insurance, naming the Town of Lyman as an additional insured. Minimum coverage required:
  • $1,000,000 per occurrence
  • $2,000,000 aggregate

Cancellation and Refunds:
Cancellations can be submitted through the LymanME.MyRec.com portal. Questions about a reservation or cancellation may be submitted to townmanager@lyman-me.gov .

Cancellations must be made 72 hours in advance of the reservation. The park remains open rain or shine. Users are responsible for cancellations for weather conditions or other cancellation reasons.

The Town reserves the right to cancel any reservation due to maintenance, emergencies, or any other circumstance deemed necessary, or may revoke a reservation due to failure to comply with field use policies and rules.

Refunds:

The Town will refund 100% of field use fees, less any credit card/e-check fees applied and under the following circumstances:
  • Cancellations made at minimum 72 hours in advance of the reservation.
  • Cancellations initiated by the Town that are not due to any failure by the user to comply with these policies.
  • Refunds will be made to the original credit card used.
The Town will not issue a refund under the following circumstances:
  • Cancellations made less than 72 hours of the reservation time
  • No Show/No Call; where a user does not cancel or show to their reservation.
  • Any party required by the Town to leave the premises due to noncompliance with these policies or any other public disturbance.

General Rules:
  • Reservation times must include all necessary pre- and post-game activities, including warm-ups and team meetings. Teams may not start before their reserved time and must vacate the field promptly at the end of their reservation. 
  • Teams should only book the amount of time necessary for their activities and should not overbook fields that may limit access for others. If a team consistently overbooks or does not cancel unused reservations, the Town reserves the right to revoke or cancel future reservations.
  • Teams must remove all equipment from the field after use. 
  • All groups are responsible for ensuring trash/debris are picked up and disposed of properly.  
  • Groups are responsible for leaving the fields in the same condition they were found. Any issues must be reported to the Town Manager at townmanager@lyman-me.gov
  • Field reservations may not be assigned to another organization without approval from the Town.
  • Access to the parking gate is managed through a digital lock system. Users must ensure gates and locks are closed when leaving the park. This access is limited to specific hours of operation. Any users who leave vehicles unattended after hours of operation may not have access until a park staff or employee is available to open the gate.
  • Parking is limited and overflow parking space is not guaranteed. The water frontage side of the park is reserved for public access.
  • Unauthorized vehicles are not allowed on the field.
  • Climbing over fences is strictly prohibited.
  • Alcohol consumption is not allowed on any field or park.
  • Smoking and the use of tobacco products are prohibited.
  • Pets are not permitted on the fields.

Failure to comply with these policies may result in loss of field use privileges and/or additional charges for damages or cleanup. The Town of Lyman appreciates the cooperation of all users in maintaining safe and clean recreational spaces for the community.





Return to Previous List